Nava Jothi Matriculation Higher Secondary School

Effective Date: June, 01, 2026

Last Updated: June, 01, 2026

1. Introduction

Nava Jothi Matriculation Higher Secondary School ("School", "we", "our", or "us") respects the privacy of students, parents/guardians, teachers, staff members, and visitors.

This Privacy Policy explains how we collect, use, store, protect, and share personal information when you visit our website, use our mobile application or online services, or communicate with the School.

2. Information We Collect

Depending on the services used, we may collect the following information:

Student Information

• Student name, admission number, or student ID.
• Date of birth and other information required for school records.
• Photograph, class, standard, and section.
• Parent or guardian details.
• Attendance information.
• Academic marks, grades, and examination records.
• Fee and payment-related information.
• Transport-related information, where applicable.
• Leave requests and approval details.
• Information required for school administration and student safety.

Parent/Guardian Information

• Name and relationship with the student.
• Mobile number and email address, where provided.
• Address, where required.
• Login and account details.
• Communications sent to or received from the School.

Teacher and Staff Information

• Name and contact details.
• Employment-related information.
• Login credentials.
• Class and subject details.
• Official communication records.

3. How We Use Personal Information

• Managing student admissions and records.
• Providing educational services.
• Managing attendance and academic performance.
• Conducting examinations and maintaining marks and grades.
• Managing school fees and payments.
• Managing transport services, where applicable.
• Processing leave requests.
• Communicating with parents, guardians, students, teachers, and staff.
• Sending important school notifications and announcements.
• Managing school accounts and authentication.
• Maintaining the safety and security of students and school users.
• Improving our website, mobile application, and digital services.
• Complying with applicable legal and regulatory requirements.

4. School Mobile Application

Our mobile application may provide features such as student information, attendance, academic marks, examination details, fee information, school announcements, parent-school communication, leave requests, transport-related information, documents, attachments, and other school-related services.

Information displayed through the application is intended only for authorised users and should not be shared with unauthorised persons.

5. Communication and Attachments

When users communicate with the School through our website, mobile application, or other official digital platforms, the School may process text messages, documents, images, audio files, and other attachments submitted for legitimate school-related purposes.

6. How We Share Information

The School does not sell, rent, or trade student, parent, or staff personal information for commercial advertising purposes.

Personal information may be shared where necessary and appropriate with authorised school administrators and staff, parents or guardians of the relevant student, service providers supporting school operations, technology and hosting providers working on behalf of the School, and government or law-enforcement authorities where required by law.

7. Protection of Personal Information

We take reasonable technical and organisational measures to protect personal information against unauthorised access, unauthorised disclosure, loss, misuse, alteration, and destruction.

Access to school systems may be protected through authentication, role-based access, passwords, and other security measures. However, no electronic system or internet transmission can be guaranteed to be completely secure.

8. Children's Personal Information

The School recognises the importance of protecting children's personal information. Student information is collected and processed primarily for educational, administrative, safety, communication, and other legitimate school-related purposes.

9. Photographs and Videos

The School may take photographs or videos during school activities, events, competitions, celebrations, and other official activities. Where required, the School may seek appropriate permission or consent before using identifiable photographs or videos for public communication, school publications, websites, social media, or promotional purposes.

10. Data Retention

We retain personal information only for as long as reasonably necessary for educational purposes, school administration, legal and regulatory requirements, record-keeping purposes, resolving disputes, maintaining security, and preventing misuse.

11. Third-Party Services

Our website or application may use third-party services for hosting, authentication, notifications, payment processing, technical support, or other school-related functions.

12. Cookies and Similar Technologies

Our website may use cookies or similar technologies to maintain website functionality, improve user experience, understand website usage, and support security and authentication.

13. User Responsibilities

• Keep login credentials confidential.
• Do not share passwords with unauthorised persons.
• Inform the School if you suspect unauthorised access.
• Provide accurate information.
• Use the School's digital services only for legitimate purposes.

14. Changes to This Privacy Policy

The School may update this Privacy Policy from time to time to reflect changes in school services, technology, legal or regulatory requirements, or data protection practices.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the handling of personal information, please contact us:

Nava Jothi Matriculation Higher Secondary School
Karumankoodal,
Kanyakumari District,
Tamil Nadu, India.
Phone: Correspondent : 9362682180, Principal : 9362314250
Email: navajothischool@gmail.com
Website: navajothischool.in

16. Acknowledgement

By using the School's website, mobile application, or digital services, users acknowledge that they have read and understood this Privacy Policy.

Nava Jothi Matriculation Higher Secondary School is committed to handling personal information responsibly and protecting the privacy and security of its students, parents, staff, and other members of the school community.